PF Registration

PF registration for businesses having less than 25 employees. The Employee Provident Fund is regulated under the umbrella of Employees Provident Fund Organization popularly known as EPFO.

Rs. 1999

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What is Provident Fund?

Employee’s Provident Fund (EPF) is a fund in which both, employer and employee, contribute a certain amount. EPF Fund regulated by Employees’ Provident Fund Organization (EPFO) under the Employees’ Provident Fund and Miscellaneous Provision Act, 1952. EPF is important for the future of the workforce and employees of an entity.

Why Business Entities Should Register itself under Employees’ Provident Fund?

Registration under Employees’ Provident Fund is mandatory for an entity if such entity has 20 or more employees at any point in time. An entity can also take registration on a voluntary basis if it has less than 20 employees. Registration under EPF is important for every entity because it provided security to employees against uncertainties in the future so that employees can do their work with confidence whose ultimate benefit goes to owners, apart from that, Central Govt launch various schemes, like PMRPY, PMGKY, ABRY, etc., under EPF to promote employment in the country, to avail such benefits it’s essential to have EPF registration.

What is the contribution rate under PF (in case of compulsory registration)?

Employee’s Contribution: 12% of Basic Salary and Dearness Allowances (DA).

Employer’s Contribution: 12% of Basic Salary and Dearness Allowances (DA), subject to maximum 15,000 of amount on which contribution calculated.

Employee Direct Linked Insurance (EDLI): 0.5% of Basic Salary and Dearness Allowances (DA), employer is liable for the contribution of EDLI.

Administrative Charges: 0.5% of Basic Salary and Dearness Allowances (DA) and Rs. 500 whichever is higher, the employer is liable for the contribution of EDLI.

Breakup of the contribution rate:

What is the contribution rate under PF (in case of voluntary registration)?

Employee’s Contribution: 10% of Basic Salary and Dearness Allowances (DA).

Employer’s Contribution: 10% of Basic Salary and Dearness Allowances (DA), subject to maximum 15,000 of amount on which contribution calculated.

Employee Direct Linked Insurance (EDLI): 0.5% of Basic Salary and Dearness Allowances (DA), employer is liable for the contribution of EDLI.

Administrative Charges: 0.5% of Basic Salary and Dearness Allowances (DA) and Rs. 500 whichever is higher, the employer is liable for the contribution of EDLI.

Breakup of the contribution rate:

Documents required for PF Registration.

• Scanned Copy of PAN Card of Proprietor / Partners of Firm / Directors of Company / Secretary or Chief Executive of Society / Karta of HUF (as the case may be).
• Scanned Copy of Aadhar Card of Proprietor / Partners of Firm / Directors of Company / Secretary or Chief Executive of Trust / Karta of HUF (as the case may be).
• Passport Size photos of Proprietor / Partners of Firm / Directors of Company Secretary or Chief Executive of Trust / Karta of HUF (as the case may be).
• Scanned Copy of PAN Card of Firm / Company / Society / Trust / HUF (if the applicant is Firm or Company or Society or Trust or HUF).
• Sale Deed / Convenance Deed / Rent Agreement (if business place on rent) as address proof of place of business.
• Utility Bill i.e., Electricity Bill / Property Tax Receipt / Water Bill (anyone) as proof of ownership of the place.
• Constitution of Business i.e., Partnership Deed / Certificate of Incorporation and Agreement of LLP / MOA & AOA and Certificate of Incorporation of Company / Registration Certificate of the Society / Copy of the Trust Deed (as the case me be).
• Area of business activities.
• Contact Details (mobile number and email ID of Proprietor / Partners / Directors / Secretary or Chief Executive of Society / Karta of HUF (as the case me be).
• Contact details of business / Firm / LLP / LLP / Company / Society / HUF.
• Number of workers employed.
• Signature specimen of business owner.
• Details of current salary and wages of employees and workers.

Note: Mobile number should be linked with Aadhar Card to authenticate the submission of application in case of Proprietorship/Individual employer. If the mobile number is not linked with Aadhar Card then the authentication process will do through DSC. In the case of an employer other than Proprietorship/Individual, DSC is mandatory.

How many days it takes to complete the process of PF Registration?

Department usually takes 5 to 7 working days (excluding Saturday, Sunday, and Gazetted holidays), its subject to the processing of the application by the department.

How myaccountants.in can help you to get your PF Registration?

myaccountants.in has knowledgeable and experienced team members to guide you and resolve your queries related to everything about PF Registration. You can follow the steps given below to get your business under PF through us.

Step 1.  Book your service by making payment for selected service and you can ask queries related to the service in case of any doubt.

Step 2.  After receipt of your payment, our team member will contact you to understand your requirements related to PF Registration and guide you to send the required documents and information.

Step 3.  Our team members will start the process of filing the application.

Step 4. Our team member will apply for Digital Signature (DSC) in case of an employer other than Proprietorship/Individual.

Step 5. Our team member will ask you the OTP you will receive on the mobile number given by you to authenticate the sign-up process on the portal.

Step 6. Our team member will send you the format of the contract between the majority of employees and employer (only in case of voluntary registration) for signature and you have to send the scanned copy of the same.

Step 7. Our team member will send you the signature specimen for your signature.

Step 8. Our team member will ask you the OTP received on the mobile number registered with the Aadhar Card to authenticate the submission of the application (if the mobile number is not linked with Aadhar Card then authentication process will be done through DSC).

Step 9. After successful submission of the application, our team member will send you the confirmation and will track the status of the application, will resolve the queries raised by the department.

Step 10. After successfully processing the application, the department will issue the allotment of the PF Code through SMS sent on your registered mobile number along with login credentials to the login EPF portal. Our team member will ask you for the login credentials to log in to the EPF portal for further essential tasks needed to perform and after successful generation of the allotment letter, our team member will send you the same on your email ID.

General Questions and Doubts related to PF Registration.

Q 1. When it is mandatory to get the registration under PF for the employer?

Ans. If the employer has the total number of employees 20 or more then it will become mandatory to get registration under PF for the employer.

Q 2. Whether getting voluntary PF registration possible?

Ans. Yes, if the majority of employees agree then the employer can get PF registration and deduct/deposit the contribution of PF.

Q 3. Validity of PF registration.

Ans. PF registration is valid forever unless the employer surrenders the PF registration in case of cessation of business.

Q 4. Whether is it required to renew the PF registration?

Ans. No, renewal of PF registration is not required once the PF department allots the PF code.